Schengen visa for Indian travellers: how the process works

By the Nexara Holidays travel desk · 2 min read

Most of mainland Europe, including France, Italy, Germany and Switzerland, is part of the Schengen area. A single Schengen visa lets you travel between these countries. The UK and some others are outside Schengen and need separate visas.

This guide explains how the process generally works. Rules, fees and document lists change, so always follow the official instructions of the consulate you apply to.

Which country to apply to

Apply to the country where you will spend the most nights. If your nights are equal, apply to the country you enter first. Applications in India are usually submitted through the consulate's appointed visa service centres.

When to apply

You can apply several months before travel, and you must apply a minimum number of days before. Appointment slots can be scarce before summer and the Christmas holidays, so start as early as allowed.

Typical documents

• A passport issued within the last ten years, valid for at least three months beyond your return, with blank pages.
• The completed application form and photographs to specification.
• Travel medical insurance meeting the minimum cover required for Schengen.
• Flight reservations and hotel bookings or an itinerary.
• Financial documents such as bank statements and income tax returns.
• Proof of employment or business, such as a leave letter or business registration.
• A cover letter explaining your trip.

Requirements for children, retired travellers and self-employed applicants differ slightly.

Biometrics

You give fingerprints and a photograph at the visa centre. These are usually stored for several years, which can simplify later applications.

Common mistakes

• Applying to the wrong country for your itinerary.
• Insurance that does not meet the minimum cover or dates.
• Inconsistent dates between bookings, insurance and the form.
• Booking non-refundable travel before the visa is approved.

How we help

We prepare an itinerary and hotel bookings that match your application, share a checklist and review documents before your appointment. Visa decisions are made only by the consulate.

See Your first Europe trip in 10 to 12 days: a realistic route.